Administrative Assistant

NWU: Administrative Assistant

NWU: Administrative Assistant

Administrative Assistant

NWU: Administrative Assistant

J0b Title: Administrative Assistant

Position Number: P001369

Salary: Market Related

Peromnes: P13

Contract Type: Permanent

Location: Potchefstroom


Administrative Assistant Job Purpose:

Accept responsibility for the administration and archiving of all records (product files) of products received for QC testing at RIIP/CENQAM.

Minimum Requirements:

  • Matric
  • Diploma in Office administration
  • 2 years’ experience in Quality Management Systems (ISO17025, GMP, GCP)
  • 2 years’ experience in general office administration


1. File Co-ordinator
  • Collection of information of all incoming projects
  • Method control
  • Create new/update existing product files
  • Maintain databases for product files
  • Organising, filing, archiving of product file
2. Creating masters/templates
  • Create CoAs and Stability Programme and record masters/templates for all products
  • Organising, filing and archiving of approved masters/templates
  • Control and destruction logbooks and outdated logbooks, quality documents, and product files.\
3. Administrative Tasks
  • Answering of telephone
  • Receiving visitors/receptionist
  • Specific administrative tasks requested by QC Manager/Client Services Manager
4. Time Management
  • Productivity in planning and executing work
  • Timely completion of work objectives
  • Attendance, tardiness, and sick leave trends
5. Other Task
  • From time to time, managers can expect staff to perform tasks, not defined specifically in the job description that will be to the benefit of the general business of the RIIP/CENQAM. The tasks will be related to the general business and within the competency of the staff member.
Job Specification:
  • Knowledge of quality systems, e.g. ISO 17025, GMP, GCP
  • Competent in Microsoft Office (especially Excel databases)
  • Good administrative skills (filing, archiving, verification of data)
  • Recognising deviations from quality system
Behavioural Competencies
  • Hardworking, be able to work as part of a team, punctual
  • Responsible, accountable, ethical

Closing Date: 30 September 2020


How To Apply:

Please Click Here To Apply for the Administrative Assistant Position at NWU

Please See Other Recent Vacancies at NWU Below:

  1. Senior Administrative Assistant
  2. Junior Laboratory Assistant
  3. Project Coordinator

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